Be a Team Leader

Baylor Missions would not exist without you. We know that you lead mission trips with us because you feel called by God to engage, along with students, in transformational, faith-informed engagement around the world. We do too.

Just as you commit to excellence every day in your department, we commit to excellence in our program. We strive to be a community on campus that supports holistic kingdom engagement, provides resources to engage spiritual reflection, and empowers missional living. We commit to serve with you as we serve our students.

By receiving the Baylor Missions Team Leadership Grant, we ask you to commit to completing the requirements of all Team Leaders (see below).

Team Leader Roles & Responsibilities

• Work with Baylor Missions to determine the strategic direction of your trip
• Adhere to all Baylor travel policies and procedures
• Actively participate in Baylor Missions team leader workshops and online training courses
• Submit trip proposal through OnBase, including meeting with the Director of Global Safety and Security
• Meet with Baylor Missions staff to approve budget prior to posting trip cost and stay within budget
• Recruit, interview and approve team members
• Hold regular team meetings and prayer times to prepare students as a team for the mission experience
• Submit a final itinerary
• Lead your team through the required training materials prior to departure
• Ensure that all travelers comply with Baylor policies and procedures, including student code of conduct, during the trip
• Be intentional with reflection and debriefing conversations during the trip and upon return
• Complete a post-trip summary for Baylor Missions

By agreeing to lead a Baylor Missions team, I commit to complete all roles & responsibilities of Missions Team Leaders. Should I be unable to fulfill these requirements, I understand that I will be responsible to repay Baylor University for expenses incurred.

We are honored to partner with you to create an once-in-a-lifetime missions experience! We do not take it for granted that you will sacrifice time, energy, and resources to take on this endeavor. Our team at Baylor Missions commits to you to do the same.

We encourage you to take full advantage of all available resources from Baylor Missions. One valuable resource is this digital team leader’s manual. We have combined our collective knowledge and experience with outside sources to provide you with a "go to" guide as you plan and implement your trip.

The following materials have taken over a decade to develop. It is an evolving document as our program grows and changes. Each iteration gets better as we learn. Any university is welcomed to use our information as a resource with the understanding that Baylor will be given credit for our intellectual property.

Download Baylor Missions Team Leader Manual

*This resource is the intellectual property of Baylor Missions at Baylor University and is used by permission.

For questions or feedback: missions@baylor.edu

No later than 45 days prior to departure, the final itineraries must be submitted for Baylor Missions, Risk Management and Baylor Media.

Download Final Itinerary

Helpful Information & Resources

The following resources will be contain helpful information that you will need to finalize your trip itinerary:

• Trip Proposal
• Working Itinerary
  • Unlike the proposal, the final itinerary needs to be a DETAILED view of your trip schedule. Do you have to have every minute of every day figured out? No. We understand that you have to have flexibility and that dates/activities may change. However, your partners, locations, and destination cities must not.
  • If a location is NOT on your final itinerary, then you do not have Baylor's permission to go there (ex. If you said you are only going to locations in southern Kenya, but end up taking a day trip near the border of South Sudan where there is safety issues, we have not approved that…so don't go!).
• Contact Information for your ministry partners (phone numbers, websites & emails for sure!) This will be used in case of emergencies as well as for us to track our global partners.

Baylor Missions & Emergency/Risk Management will review and include a copy in your team leader notebook.

Submit Final Itineraries